Job Details

The HR Compliance Manager oversees the organization's HR compliance program, ensuring alignment with federal, state, and local employment laws. This role leads compliance audits across HR functions, manages policy development including the employee handbook, supports pay equity and compensation compliance, and oversees immigration and work authorization compliance. The position partners closely with HR leadership and business leaders to proactively mitigate risk and ensure compliant, efficient HR operations.

Key Responsibilities

Compliance Management

• Maintain and improve HR compliance programs, policies, and internal controls.
• Ensure compliance with employment laws including FLSA, FMLA, ADA, EEO, Title VII, and applicable state and local regulations.
• Monitor regulatory changes and update policies or programs as needed.

Audit & Risk Oversight

• Lead HR compliance audits across areas such as personnel records, payroll processes, hiring practices, leave administration, I-9/E-Verify, and record retention.
• Conduct pay equity and wage & hour reviews to ensure proper classifications and compensation compliance.
• Identify compliance risks and recommend corrective actions and process improvements.

Immigration & Work Authorization Compliance

• Oversee I-9 verification, E-Verify submissions, and re-verification of work authorization.
• Coordinate immigration documentation and case management with external legal counsel.

Policy, Training & Partnership

• Maintain HR policies, compliance guidelines, and employee handbook content.
• Partner with HR, Legal, Payroll, Finance, and Talent Acquisition to ensure compliant HR processes.
• Support compliance training initiatives for managers and employees and serve as an internal subject matter expert

Qualifications

• Bachelor's degree in human resources, business, legal studies, or related field.
• 5+ years of experience in HR compliance, HR operations, or related function.
• Professional certification such as SHRM-CP/SCP, PHR/SPHR, or CHC preferred.
• Strong working knowledge of U.S. employment laws and regulations.
• Experience with multi-state compliance across U.S. markets.
• Familiarity with HRIS, payroll systems, and compliance tracking tools.
• Experience drafting and editing policies in alignment with labor laws.
• Experience conducting audits and creating compliance frameworks with risk awareness and mitigation mindset.
• Strong project management, analytical, and communication skills with exceptional attention to detail.
• High integrity and ability to manage sensitive information with utmost confidentiality.
• Experience in immigration processing or partnership with immigration counsel preferred.