Job Details

JOB TITLE: Contract & Lease Coordinator

SUPERVISOR: Sr Vice President- Legal / Restaurant Division

STATUS: Non-Exempt

LOCATION: Las Vegas, NV

BASIC PURPOSE:

The Contract & Lease Coordinator is responsible for coordinating and maintaining records related to financial obligations with respect to all lease properties as well as claims handling for all Property Insurance claims. In this position the employee will maintain the database with respect to all facilities to include rent expense, expiration dates with respect to leases, renewal options, termination rights, etc. This position serves as the central point of contact among Operations, Landlords, and First Street Development (FSD).

MAJOR RESPONSIBILITIES:

• Responsible for abstracting pertinent data from leases together with updating and maintaining a real estate information system (Yardi).
• Ensures all renewal, expansion and termination dates are reviewed and acted upon in a timely manner.
• Review and validate rent payments within Yardi lease management system (rent escalations, percent rent, etc.).
• Review and reconcile Common Area Maintenance (CAM) payments vs. contractual requirements/landlord statement.
• Interface with landlords, real estate management companies, field operations and corporate accounting staff in the review of requests for payments to ensure accuracy in conformance with rental and lease obligations.
• Provides lease information to insurance broker for the issuance of insurance certificates to landlords.
• Submit and process all property insurance claims under policies maintained by DRG.
• Enter contracts into contract management system.
• Track all relevant dates and deadlines and send notice of deadlines to contract owner.

BENEFITS:

• DRG Cares Grant Program Grants to assist employees with life challenges and financial assistance
• DRG Savings Marketplace- Exclusive access to discounts for DRG employees
• Employee Assistance Program Counseling services, legal support, travel assistance, etc.
• Live Mas Scholarship Program
• Employee Referral Program
• Education Benefits GED reimbursement, free second language education, etc.
• DailyPayProgram that allows you to get your paychecks daily

LEADERSHIP BEHAVIORS:

Customer Focus - Is dedicated to meeting the expectations and requirements of his/her customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Functional/Technical Skills - Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.

Composure - Is cool under pressure; does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesn't show frustration when resisted or blocked; is a settling influence in a crisis.

Dealing with Ambiguity - Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.

Informing - Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information.

Interpersonal Savvy - Relates well to all kinds of people—up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can defuse even high-tension situations comfortably.

Written Communications - Can write clearly and succinctly in a variety of communication settings and styles; can. Get messages across that have the desired effect.

Time Management - Uses his/her time effectively and efficiently; values time; concentrates his/her efforts on the more important priorities; gets more done in less time than others; can attend to a broader range of activities.

ESSENTIAL SKILL SET:

• Proficient in reviewing real estate documents.
• Proficient in using Microsoft Excel, Word, and Outlook.
• Proficient in using Yardi or similar real estate administration software / application.
• Experience with and understanding title and survey is a plus.
• Proven ability to handle sensitive information in a confidential and professional manner.
• Excellent organizational skills.
• Excellent customer service skills.
• Strong conflict management skills with the ability to work alone in stressful situations.
• Strong written and verbal communication skills.
• Ability to obtain and maintain full knowledge and understanding of company and department rules, policies, procedures and state and federal regulatory requirements.
• Ability to perform basic math.

MINIMUM QUALIFICATIONS:

• Bachelor's degree required.
• At least five (5) years of contract and lease coordination/administration or combination of relevant experience.
• Successfully pass the company background check.

PHYSICAL REQUIREMENTS:

• Must be able to stand, walk and sit for prolonged periods of time in an office environment.
• Must be tolerant of varying conditions of noise level, temperature, illumination and air quality.
• Ability to push, pull, carry and lift up to 25lbs.
• Eye/hand coordination required to operate standard office equipment.

ABOUT US:

Diversified Restaurant Group is a people first company! We pride ourselves on being a large company with a small company feel. Every person that works here is part of the DRG Family! What started as a 30-unit Taco Bell business in 2012, has since grown into a 300+ unit, multi-brand operation. DRG currently operates Taco Bell restaurants in California, Kansas, Missouri, and Nevada along with Arby's restaurants in Alaska and Nevada. We have more than 9,000 team members and continue to grow every day!

DISCLAIMER:

You are applying to Diversified Restaurant Group, a franchisee of Taco Bell and Arby's Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own wage and benefit programs that can vary among franchisees.