Job Details

Administrative Assistant

Performs a wide variety of administrative and clerical functions for the Sales Department, including heavy telephone usage, word & spreadsheet processing, filing, assisting with clerical functions, and supporting the Sales Managers, Director and VP of Sales with various projects involving clients and internal associates. Adheres to all Company, Safety and Departmental policies and procedures. Fosters team work and provides excellent guest service, anticipates guest needs to exceed guest expectations. Builds brand loyalty by living the JW Marriott Core Values.

Skills/Qualifications:

• Strong interpersonal and communication skills (verbal & written) with guests and associates
• Able to plan, organize, & prioritize
• Attention to detail & accuracy
• Flexible
• Team Player
• Customer Service Oriented
• Computer Skills with knowledge of Microsoft Office, Word, E-Mail. Knowledge of Excel
• Knowledgeable on operation of office equipment.
• Ability to communicate effectively in English, both in writing and verbally.

Major Job Duties:

• Must be able to work in a very fast-paced office environment, under pressure, multi-task, and take direction from several people at the same time while prioritizing.
• Performs a variety of word processing assignments that are sometimes confidential in nature; operates personal computer to enter data, draft correspondence, and make various signage materials related to the department functions.
• Establishes and maintains files, records, and other documents.
• Accepts, screens and directs the department's telephone and handles routine administrative inquiries concerning the Sales and the resort.
• Produces and distribute correspondences as required.
• Assists manager in preparation of various reports, contracts and presentations.
• Orders, stocks, and distributes office supplies
• Operates basic office machinery.
• Each associate is expected to carry out, within their capabilities, all reasonable requests by management.

The above statements represent a general outline of principal job functions and should not be construed as a complete description of all aspects and requirements required for this job.

Physical, Environmental & Other Requirements:

The physical demands described here are representative of those that must be met by an Associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in an office environment and in other locations throughout the property, including outside. Must be tolerant to varying conditions of noise level, temperature, illumination and air quality. The noise level in the work environment is usually moderate. When on the casino floor, the noise level increases to loud. A casino environment typically allows smoking.

• Requires prolonged sitting or standing and mobility.
• Requires bending and reaching.
• Requires transporting, pushing, pulling, and maneuvering items weighing up to 15 lbs.
• Requires lifting items weighing up to 15 lbs.
• Prolonged periods of standing and/or walking
• Ability to and comply with Policies and Procedures, Job Description, daily memorandums, chemical labels (SDS) and other instructions.
• Exposure to cleaning chemicals
• Maximum lifting 25 lbs.