Job Details

Travel Accounting Specialist

This position is within the Controller's Office, currently located on the North Las Vegas Campus. Under general supervision of the Accounts Payable Manager, this position performs technical accounting duties within the Accounts Payable Office. This position is responsible for overseeing Travel Accounting. The person must be able to determine the necessary actions in compliance with the travel policies and procedures set by the College of Southern Nevada. A successful candidate must be reliable, accurate and have the ability to work collaboratively in a dead-line driven environment. This position will directly engage employees within the college. This position requires consistent and reliable attendance.

Under supervision of the Accounts Payable Manager; responsibilities and skills include but are not limited to:

• Process Workday tasks related to travel and accounts payable including but not limited to Motor Pool billings, Supplier Invoice Requests, Miscellaneous Requests, Spend Authorizations, Cash Advances, and Expense Reports timely and accurately.
• Provide guidance and support to employees regarding travel spend authorizations, expense reports, travel policies and troubleshooting issues.
• Reconcile ledger accounts related to travel, identify and resolve any discrepancies.
• Present travel training to CSN Employees.
• Review outstanding Spend Authorizations and Expense Reports monthly and follow up with employees to determine the next steps for processing.
• Perform accounts payable duties as assigned, including creating settlement runs and printing checks.
• Assist with review of hosting expenses to ensure compliance and proper documentation.
• Participate in department and campus-wide training and development.
• Perform office duties, such as answering phone calls and doorbell, processing mail, and data input, to ensure normal business flow in the Controller's Office, and undertake special tasks as assigned.
• Ability to: read, understand, and apply complex regulations and accounting guidelines and procedures; meet deadlines, prioritize and organize work and handle frequent interruptions; and effectively compose business correspondence and reports.
• The position requires physical abilities of sitting and working on a computer for a long period of time; typing on the computer keyboard; clicking computer mouse; using 10-key adding machine; bending/squatting and the ability to lift up to 25 lbs.
• The position may require periodic travel between campus locations and training/meeting facilities. The employee will be reimbursed based on CSN's Travel Policy and Procedures.
• This position may be eligible for the flexible work schedule.
• General knowledge of accounting theory and principles; bookkeeping practices; automated accounting systems, including spreadsheet software for personal computers to allow design of or revision of financial reports.

Minimum Qualifications

Graduation from high school and two years of financial records maintenance experience which included such duties as controlling accounts payable/receivable; preparing financial reports for internal management use; and reconciling complex accounts; OR two years of experience as an Accounting Assistant III in Nevada State service; OR one year as an Accounting Assistant IV in Nevada State service; OR an equivalent combination of education and experience as described above.

Weekly Schedule

Monday - Friday - 8:30 am - 5:00 pm

Please Note: The employee may be required to work overtime and on weekends in order to meet deadlines. Due to the heavy workload for year-end audit, annual leave requests for more than 3 consecutive days may not be approved for June and July unless there are compelling extenuating circumstances.

Starting Salary

CBA C - Grade 30, Step 1 - 52,722.00

This position is contingent upon ongoing and continuing funding.

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

Exempt No Full-Time Equivalent 100.0%Required Attachment(s)

To be considered for this position, please upload the following documents to your application:

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Three professional references that include names, email addresses and telephone numbers.
• Unofficial College Transcripts - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.